Website Privacy Policy
Last updated November 10, 2026. This policy explains how ICON Pediatric Dentistry and Orthodontics, PLLC (“ICON Pediatric Dentistry,” “we”) handles information on this website. It does not cover your child’s health records. Those are protected under HIPAA and described in our Notice of Privacy Practices.
Information we collect
Information you give us. When you request an appointment or refer a patient online, the form is provided by Jotform under a HIPAA business associate agreement. It asks for details such as the parent or guardian’s name and contact information, the child’s name and date of birth, the preferred office and insurance. When you call us, we receive your phone number.
Information collected automatically. Our hosting provider, Vercel, records basic technical data (such as IP address, browser type and the pages requested) to deliver and secure the site. This website does not use analytics, advertising pixels or tag managers.
How we use information
- To respond to appointment requests and questions, and to provide care.
- To keep the site secure and meet legal obligations.
Health information and online tracking
We do not use advertising pixels, analytics or other tracking on this website. Information you submit through our online forms runs on Jotform’s HIPAA-compliant service and is handled as protected health information under HIPAA.
When we share information
We share information only with service providers that help us run the site and the practice (for example, website hosting with Vercel and our online form provider), when the law requires it, or with your permission. We do not sell personal information, and we do not share it for targeted advertising.
Cookies
This website does not set advertising or analytics cookies. You can block or delete cookies in your browser’s settings without affecting your ability to use the site or request an appointment.
Links to other services
Links to Google Maps, Google reviews, social media and our affiliated practices open those websites, which have their own privacy policies.
Children
We care for infants, children and teens, but this website is not intended for children to submit information. A parent or guardian should request appointments for patients under 18.
Security and retention
We use reasonable administrative, technical and physical safeguards, including encrypted connections (HTTPS). We keep website information only as long as needed for the purposes above or as required by law.
Your rights
You may ask to access, correct or delete personal information we hold about you from this website, subject to the law and to records we must keep. Rights over health records are described in our Notice of Privacy Practices. To make a request, contact us as shown below.
Changes to this policy
We may update this policy. The date at the top shows when it last changed.
Contact us
Questions or requests: call (757) 471-2900, email privacynotice@iconsmilestudios.com or write to ICON Pediatric Dentistry and Orthodontics, PLLC, Attn: Privacy Officer (Chris Woidt), 125 Independence Blvd, Suite 300, Virginia Beach, VA 23462.